| DirtFleet Hours | Flat subscription — $199/month month-to-month or $1,990/year on annual prepay (see Pricing). Unlimited drivers, mechanics, managers under fair use. | Mixed yellow iron + pickups/trailers; crews that need fast daily meter capture, offline job sites, and hour-based PM without an enterprise rollout. | Built around engine-hour and odometer truth in the field — not a full telematics or compliance stack. Optional hardware tracker is beta-targeted; software-only fleets are first-class. | ROI is usually adoption + PM discipline: fewer missed readings, faster flags, less spreadsheet reconciliation. Quantify with your own downtime and labor rates — the on-page calculator is illustrative only. |
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| Fleetio | Per-asset / tiered subscription (often quoted in roughly the mid‑tens of dollars per asset per month before add-ons, depending on plan and term); confirm on fleetio.com or a quote. | Teams wanting a centralized maintenance hub, vendor integrations, and fleet-wide compliance-adjacent workflows — especially when road vehicles dominate the rollout. | Supports mixed fleets, but off-road metering and gritty field habits still depend on configuration, integrations, and operator discipline — compare meter capture ergonomics against your pits and yards. | Value often shows up in vendor spend visibility and standardized PM — benchmark payback against your invoice volume and admin time loading work orders. |
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| Samsara | Telematics subscription commonly cited in roughly the ~$25–$50+ per vehicle per month range (often bundled with cameras or compliance extras); varies sharply by SKU — check samsara.com. | Operations that prioritize live GPS, safety/event video, and broad connected-vehicle dashboards across road-heavy fleets. | Heavy off-road fleets may still need separate workflows for attachments, hourly PM tied to OEM intervals, or non‑CMV assets that never touch a dongle bundle. | ROI narratives often cite safety incidents and fuel — maintenance-specific savings depend on how much downtime data you operationalize downstream. |
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| Geotab | Device + subscription ecosystem; publicly referenced bundles often fall in broadly similar per‑vehicle‑per‑month tiers to other large telematics OEMs — almost always quote-driven. | Enterprise-scale telematics, partner integrations, and rule-heavy road fleets with standardized devices. | Mixed construction fleets may bolt on maintenance exports or third‑party CMMS workflows; dirt fleets should validate offline/yard scenarios vs phone-first capture. | Payback hinges on utilization of engine data for maintenance triggers — compare ease of mechanic-facing PM versus driver-facing simplicity. |
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| Motive (formerly KeepTruckin) | Fleet safety + compliance bundles; public marketing tiers are often pegged roughly in telematics-comparable bands (commonly cited mid‑range two‑digit $/vehicle/mo — confirm on gomotive.com). | Motor carriers balancing ELD compliance, safety coaching, and road visibility. | Off-road iron and attachment-heavy workflows may need parallel tools for hour meters and shop documentation beyond the cab device story. | ROI models frequently weight compliance risk reduction; add your internal cost of violations and insurance before comparing to maintenance-first software. |
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| Tenna · HCSS (mixed construction stacks) | Construction technology suites — telematics, dispatch, fuel, or ERP-adjacent modules — often quoted as annual contracts varying widely by module count (enterprise pricing typical). | Large contractors standardized on yard-to-job-site tooling and ERP-like rollouts where DirtFleet Hours would sit beside (not replace) incumbent systems. | Strength in heavy civil workflows; onboarding and licensing depth can exceed what a 20–150 asset fleet wants for a lightweight daily meter habit. | ROI is evaluated across projects (fuel, utilization, downtime) rather than solely maintenance logging — isolate the workflow you need before sizing the bundle. |
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| FleetRabbit | Smaller-vendor SaaS/marketplace‑adjacent positioning; publicly advertised entry bands vary — treat as quote-only alongside your integration needs. | Niche fleets exploring lightweight digital maintenance or brokerage-adjacent flows where DirtFleet Hours may overlap only partially. | Capability depth for mixed iron + offline yards varies by product maturity — prototype with pilot assets before betting the shop. | Treat benchmarks cautiously unless the vendor publishes auditable fleet studies relevant to dirt operations. |
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| Smartsheet / Airtable-style work management | Per-seat monthly tiers (commonly single-digit to low‑double‑digit $/user/mo for business plans) plus optional enterprise agreements. | Teams that already live in sheets for projects and want flexible grids for PM templates without a dedicated fleet UX. | Meter capture, offline queues, and mechanic-first mobile flows are DIY — risk of low field adoption or fragile automations as fleets scale. | Savings follow internal build quality; watch hidden admin time maintaining formulas, forms, and mobile access policies. |
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| Excel / Google Sheets | Software license or free; real cost is labor, errors, and delayed decisions — not the spreadsheet fee. | Micro-fleets with patient office staff and predictable routes where everyone already trusts the file. | Breaks down when yards go offline, photos scatter across text threads, and PM crosses real engine hours instead of calendar weeks. | Benchmark the fully loaded hour of whoever reconciles the workbook weekly — that number alone often exceeds modern per-asset SaaS. |
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